MEETING & CONFERENCE ROOM RESERVATIONS

At Do Space®, our mission is to empower our community through access to technology and innovative learning experiences. We serve everyone - from babies to seniors, from tech beginners to advanced users.

Meeting and conference rooms are available to further the mission and purpose of Do Space. Do Space-sponsored activities and programs are given priority in scheduling of meeting rooms. We accept meeting room applications from the community for:

  1. Free, public programs and events which support learning initiatives in Omaha through technology and education, and appeal to a general audience. Events may be promoted by Do Space and made public on our programs calendar. Rooms used for this purpose are free of charge.

  2. Private business meetings which are not open to the public, such as staff meetings, corporate team building exercises, etc. in which no public promotional efforts are planned. Business meetings are subject to hourly rental fees of $100 per room, per hour. Rental of both Meeting Rooms 1 & 2 will constitute a $200 per hour fee. Do Space may waive private meeting room fees for non-profits working to improve their service to the Omaha community through strategic planning meetings or other internal meeting use.

Expectations

We do not accept meetings which may prevent or discourage members from visiting Do Space, or represent Do Space in a manner which may disrupt operations. Approval of room reservations and rentals are at the discretion of the Do Space management, and requests may be denied at any time, for any reason.

All meeting organizers and attendees must abide by our policies listed here, including the Behavioral Policy, Code of Conduct, and Internet Use and Safety policies. Other things to keep in mind when submitting a meeting room application:

  • Meals are not allowed in the rooms. Snacks and covered drinks are approved.

  • No canvassing, selling, soliciting, panhandling, or behavior that disturbs or intimidates others. The sale of goods or services, or meetings which survey or solicit the opinion of our members is not allowed.

  • Accessing fees from attendees or encouraging donations is not allowed.

  • Birthday parties, political or religious activities, and exercise or physical activities are not allowed.

Application Process

Members may reserve and rent rooms up to 30 days in advance, and no less than 48 hours before the meeting is to take place. We do not offer same-day reservations or rentals. We reserve the right to cancel or reschedule any scheduled meeting arrangements with reasonable notice to the applicant. Meeting and conference rooms are available for groups of at least two people, as we do not offer individual study rooms or rooms for personal use.

Reservations are made on a first-come, first-served basis. Organizations may not reserve meeting or conference rooms at Do Space more than twice in any given 30 day period. Meeting and conference rooms can be used for a maximum of four hours in any 24 hour period.

To submit an application for a room, please fill out our online application form. If you have any questions, feel free to email us at hello@dospace.org, or call 402-819-4022 to speak with a manager. Applications are considered pending until reviewed by the Do Space management team. To reserve or rent a room, you must be a Do Space member in good standing, as well as the authorized representative of the organization having the meeting. Meeting organizers are expected to be in attendance at the meeting. Once approved for a meeting room reservation, the meeting room organizer must check in with the Tech Help Desk to get room access.

During Early Bird times (7am-9am M-F) we cannot guarantee Do Space staff will be available to assist with room set up. All needed equipment to connect to our AV systems will still be made available for use during those times.

Meeting rooms must be returned to the condition in which they were found. Meeting organizers are responsible for scheduling enough time to set up, clean up, and return tables and chairs to their original locations prior to leaving the building. Failure to return rooms to their original condition will result in a $200 fee assessed to the meeting organizer. Meeting organizers will also pay the cost of repairs to any damages to our facilities or equipment.

Do Space should not be listed as a point of contact for questions regarding your meeting.  Any printed or electronic publicity or marketing materials that include the Do Space name and address must include the disclaimer: "This event is not sponsored by Do Space." Permission to use a meeting room or conference room in no way constitutes endorsement by Do Space. No printed or electronic advertisement or announcement is permitted to use the Do Space logo without prior approval by Do Space management. Any promotional activities outside of Do Space approved outlets require approval, including Facebook events and Eventbrite. Violation of these guidelines will result in a termination of your meeting appointment with little to no warning.

Rooms

 

Small Conference Room

  • Seats up to 8

  • 70” Sharp Aquos Board, and Dell Optiplex PC

Large Conference Room

  • Seats up to 10

  • 80” Sharp Aquos Board, and Dell Optiplex PC

Meeting Rooms 1 and 2

  • Our meeting room can be reserved as one large room or two smaller rooms.

  • Individually, each room seats about 12 people at 5 tables, or 25 chairs without tables

  • Combined, the full room seats about 20 people at 10 tables, or 48 chairs without tables

  • Occupancy for both meeting rooms may not exceed the designated totals above.  The maximum assembly number is 49 for both rooms (48 seated and one presenter).

  • Two high-resolution projectors

  • Meeting Rooms 1 and 2 are unavailable during peak programming times